Documentation is essential to represent the scientific and legal accuracy of our conservation collections. Several steps in the process ensure the optimal use of the conservation collection. The rapidly improving information technology and bioinformatics fields are increasing the speed and convenience of data input and data sharing for both research and conservation actions. However, key to the efficacy of any database is timely input and ongoing updates from practitioners. All the great tools in the world will never surpass the knowledge of the individuals, who know rare plant species in their wild populations, in ex situ gardens, or in a reintroduction or conservation translocation. The Center for Plant Conservation encourages practitioners to use available tools to place valuable insights from an individual mind into a database where it may have uses far beyond the individual experience or time. The power of collectively shared and carefully documented data is enormous. With accurate data, we can help guide conservation actions to save more plants.